Office applications let you put words
inside auto shapes. The shapes you can use includes banners, stars and
Words inside a banner make a fancy heading.
Other shapes can contain quotes from the text to draw attention to them.
The steps are:
the shape. To do this, display the Drawing toolbar (View – Toolbars – Drawing).
Click the AutoShapes button and select a category. Select a shape
from the category and click on it. Click and drag within your
document to create the shape.
in the shape and choose Add Text.
should see a “text box” appear inside the shape, and a flashing cursor.
Begin typing your text.
Text does not follow the shape, but
rather is entered as left justified. This may not work well for circles
and other curved shapes. However, by centring the text, or with manual
adjustment (eg shift-enter to force a new line), this can be achieved.
You may be able to avoid some manual
adjustment by setting word wrap for the shape.
on the shape and choose Add Text. Enter your text.
on the shape and choose Format AutoShape from the shortcut menu.
the Text Box tab.
Word Wrap in AutoShape, and Resize AutoShape to Fit Text.
The text should use the AutoShape boundaries
as its margins. It should also resize if the text does not fit. You can
resize the shape if this is still required.
Objects line up on an invisible grid.
As you move an object, it snaps into position to line up with this grid.
Try it with an object you have in your document already. Do you notice
the slightly jerky movement as you move it around?
Now hold down the Alt key while you
move the object. It moves much more smoothly but does not snap to the grid.
To display the grid:
sure you have the Drawing toolbar displayed.
Draw – Grid from the toolbar. The following dialogue box appears.
to Display gridlines on screen and click on OK, and your page will now
have lines on it, like graph paper.
Choose to snap objects to grid, and
objects will line up to the gridlines.
PowerPoint lets you display guidelines
to line up your objects on.
- To display the two default guidelines,
click on View – Guidelines.
- To move these lines, click on them and
drag with the mouse.
- To add more lines, hold down the Ctrl
key while you click and drag the lines.
- To delete a line, double-click on the
Note that if you have the lines
turned on, two will always be displayed – one
horizontal and one vertical.
It is important in PowerPoint to line
things up in the same place on each page. Otherwise, as you skip to the
next slide, it becomes obvious that the items are not lined up.
Next time, I will be talking about WordArt.